This privacy policy explains how Crew 2 Crew Limited ("we" or "us") will use or uses any personal information we collect about you when you use the websites at www.crew2crew.com, www.crew2crew.co.uk and crew2crew.net (together and individually referred to as the "Site").

This Site is operated by Crew 2 Crew Limited (Company No. 05087203), which has its main place of business at Crichiebank Business Centre, Mill Road, Inverurie, Aberdeenshire, AB51 5NQ, Scotland.

For the purpose of the Data Protection Act 1998, the data controller of the Site is Crew 2 Crew Limited. Where you access an area of the Site which is operated by a third party then the data controller will be that third party.

We take the privacy of users of our Site seriously. This privacy policy, together with the Terms of Use and Acceptable Use Policy and where you have registered as a member of the Site the Terms and Conditions of Membership, sets out how the information collected from you or that you provide to us will be used. Please read this policy carefully.

By using the Site and submitting any personal information to us via the Site, you agree to be bound by this privacy policy. If you do not agree to be bound by this privacy policy then you must not use the Site.

You should check the policy regularly as we may from time to time make changes to it. In the event that we need to change this privacy policy we shall notify you of the change by posting details of the change on the Site which will be available to you when you next sign-in to your user account.

This Site is for users who are 18 years old or older. If you are under 18 years old you must discontinue use of the Site immediately.

Topics:

• What information do we collect about you?
• How we use your information
• Disclosing your information
• Use of pseudonyms
• Security
• Other websites and microsites
• Access to and deletion of your information

1. What information do we collect about you?
   
   1. We may collect information about you in the following circumstances when you use the Site:
      
      • When you provide information directly to us. This includes information provided at the time of registering to use the Site, posting material or requesting or subscribing to further services. We will let you know on the registration page if the provision of certain information is optional.
      • If you contact us. We may keep a record of that correspondence.
      • When you use the Members Area of the Site. For example, when you upload content to the Site or when you post information to a bulletin board or chat room. We do not use the information that you transmit through private instant messages or crewmails other than to provide you with the service. We will retain this information on our servers so that you can return to view prior messages you have sent.
      • Through the use of cookies. Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. We use cookies to track your use of the Site and to compile statistical reports on website activity on an anonymous basis. For further information about cookies visit www.aboutcookies.org. Most browsers are set-up to accept cookies but you can set your browser not to accept cookies and this website will tell you how to do this.
   2. When you register as a member of the Site you provide us with certain personal information such as your name, email address, home address, telephone number, gender, employment history and any other personal information you include in your personal profile. Your personal profile will be available for view by other members and non-members of the Site in search results. People who see your name in searches however will not be able to access your full personal profile unless they have a relationship with you that allows such access based on your privacy settings.
   3. You can use the Site to perform searches and queries, send messages and crewmails and transmit information through various channels. While we allow you to set privacy options that limit access to your personal profile, please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other members with whom you may choose to share your information. Therefore we cannot and do not guarantee that the information that you post on your profile page will not be viewed by unauthorised persons. Please keep in mind that if you disclose personal information in your profile or when you post comments, messages, photos or other items, this information may become publically available. Please think carefully about the information you post or make available via the Site.
   4. Some areas of the Site are operated by a third party and where you wish to access these areas we may have to verify with that third party that you are authorised to access it. For example, in order to access a company bulletin board we may be required to send some of your details to the third party in order to verify that you are a current employee before you will be allowed to access the bulletin board through our Site. We shall only send this information to a third party at your request.
2. How we use your information
   
   1. We use information held about you in the following ways:-
      
      • to provide you with the services that you are registered to use the Site, to administer your records and the member database and to improve the design and layout of our Site;
      • to provide you with information and services that you request from us or which we feel may interest you, where you have consented to be contacted for such purpose;
      • to carry out our obligations arising from any contracts entered into between you and us;
      • to ensure that the information that we hold about you on our database is up to date;
      • to notify you about any changes to our service or the Site;
      • for administration and customer services; and
      • to transmit the information to other members or third parties as part of the services.
   2. By putting your profile and personal information on the Site you acknowledge and agree that some of the information you provide may be publically available and be accessed from countries outside of the UK which have lower standard than in the UK.
   3. The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us. By submitting your personal data, you agree to this transfer by us. Where we do transfer your information overseas we will take all steps reasonably necessary to ensure that your data is treated securely.
   4. When you publish content or information on your personal profile or upload content onto the Site it means that other users of the Site will have access to that information and we may not have control over what they do with it.
   5. We may occasionally use your crewmail address and/or email address to send you newsletters, service related announcements or notifications regarding new services offered by the Site that we think you may find valuable. If you do not wish to receive this information from us please indicate this where requested on the registration form. You can also change your marketing preferences on your personal profile at any time. Even if you choose to opt out of receiving voluntary service-related emails we reserve the right to send you notices about your account and the Site. We shall never use any of your posts or other sensitive information for marketing purposes.
3. Disclosing your information
   
   1. We do not disclose your personal information to third parties unless you have instructed us to do so as part of the services that we provide to you through the Site. We may disclose your personal information to third parties in the following scenarios:
      
      • in the event that we are involved in a merger, acquisition or sale of our business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
      • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation;
      • to enforce our Terms and Conditions of Membership including investigation of potential violations thereof; and
      • to protect the rights, property or safety of our members or third parties. This includes exchanging information with other companies and organisations for the purposes of fraud protection.
   2. We occasionally hire other companies to provide limited services on our behalf such as providing customer support, Site maintenance and hosting. Those service providers will be permitted to obtain only the personal information they need to deliver the service and will not be able to use your personal information for any other purpose.
   3. In the event of any criminal investigation, we reserve the right to disclose your personal information and/or any content from the Site to the police or other enforcement or investigatory body in order to assist their investigations.
4. Use of pseudonyms

   We allow you to use up to two pseudonyms through your account so that you can freely voice opinions and comments in the community areas of the Site. When you use a pseudonym to submit content to the Site you are still required to comply with the Terms and Conditions of Membership. In the event that you breach the Terms and Conditions of Membership we may disclose your contact information to a third party so that they can take action against you directly.

5. Security
   1. We take appropriate measures to ensure that the information disclosed to us is kept secure. All information you provide to us is stored on our secure servers. Any credit or debt card information that you use to register with the Site is processed by PayPal our third party provider and we do not have access to or hold any credit or debit card information. You can view PayPal's privacy policy here: https://cms.paypal.com/uk/cgi-bin/?&cmd=_render-content&content_ID=ua/Privacy_full&locale.x=en_GB
   2. Where you have chosen a password which enables you to access parts of the Site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
   3. Email and instant messaging are not recognised as secure communications, we therefore request that you do not send private information to us by email or instant messaging.
6. Other websites and microsites
   1. The Site may, from time to time, contain links to and from the websites of partners, affiliates, advertisers and third party suppliers. We also allow third parties to operate a microsite which is hosted on our Site but managed by a third party.
   2. Once you have used a link to access a website operated by a third party you should note that we cannot be responsible for the protection and privacy of any information which you provide whilst visiting a third party operated site.
   3. We are not agents for these sites or advertisers nor are we authorised to make representations on their behalf. You should exercise caution and look at the privacy policy applicable to the third party operated website in question before submitting any information.
7. Access to and deletion of your information
   1. You are able to access and control most of your personal information on the Site through your profile editing page, however, if you believe that any information we are holding about you is incorrect or incomplete please contact us as soon as possible. We will promptly correct any information found to be incorrect.
   2. If your account is terminated, for any reason, we will remove your personal profile from the searchable database of the Site. However, unless you request us to delete your information, we will retain a copy of your personal profile on our servers should you wish to reactivate your account at any time.
   3. When you make use of the communication feature of the service to share information with other users you generally cannot remove such communications. You should understand that even after removal, copies of information may remain viewable in cached and archived pages of the Site or if other members have copied or stored the information.
   4. You have the right to apply for a copy of the information that we hold about you (for which we may make a small charge) and to have any inaccuracies corrected.
   5. If you wish to contact us or have any queries regarding the Site or this privacy policy:
      • email us at support@crew2crew.com; or
      • write to us at Crichiebank Business Centre, Mill Road, Inverurie, Aberdeenshire, AB51 5NQ, Scotland.